Report Name: Summary of Balances (SuSa)
Report Number: REP-5009-INT-P
Report Category: Premium
Report Type: Interactive
Report Description:
The Summary of Balances (SuSa) report provides an overview of general ledger balances over a selected period. It helps users track account categories and subcategories while managing closing balances with specific settings. The report can also be customized to focus on accounts with or without postings, offering a flexible and insightful view of the financial situation.
Available Filters:
- Posting Date From: Filters the report to show data from the specified start date.
- Posting Date To: Filters the report to show data up to the specified end date.
- Account Category: Allows selection of a specific account category to include in the report (e.g., Assets, Liabilities, Equity, etc.).
- Account Subcategory: Enables the selection of a more detailed subcategory within the account category for more focused reporting.
Closing Balance Settings:
- Hide Zero Closing Balance: Hides accounts with a closing balance of zero, helping to declutter the report.
- Show Zero Closing Balance: Includes accounts with a zero closing balance for full transparency and completeness.
Bookmarks:
- Hide Accounts Without Any Posting: Excludes accounts that have no postings during the selected period.
- Show Accounts Without Any Posting: Includes accounts even if they have no postings, allowing users to track inactive accounts.
What the Report Shows:
The Summary of Balances (SuSa) report presents a table with the following columns:
- Account Category: Displays the high-level classification of each account, such as Asset, Liability, Equity, Income, or Expense.
- Account: Shows the unique identifier and name of each account in the general ledger.
- Account Subcategory: Provides a more specific classification within the account category, offering deeper insights into account grouping.
- Opening Balance: Shows the balance of the account at the beginning of the selected period.
- D/C (Debit/Credit Mark): Indicates whether the balance is a debit (D) or credit (C), helping users quickly understand the nature of the transactions.
- Debit MTD (Month-to-Date): Displays the total debits recorded in the account during the current month up to the selected date.
- Credit MTD (Month-to-Date): Shows the total credits recorded in the account during the current month up to the selected date.
- Debit YTD (Year-to-Date): Displays the cumulative total of all debit transactions in the account from the start of the financial year up to the selected date.
- Credit YTD (Year-to-Date): Shows the cumulative total of all credit transactions in the account from the start of the financial year up to the selected date.
- Closing Balance: Reflects the balance of the account at the end of the selected period, calculated by combining the opening balance with the period's debits and credits.
- D/C (Debit/Credit Mark): Repeats the debit (D) or credit (C) indicator, providing clarity on the final balance nature.
Why This Report Is Useful:
The Summary of Balances (SuSa) report offers a high-level overview of account balances and their changes over time, enabling users to:
- Monitor financial performance across different account categories.
- Identify trends and discrepancies through monthly and yearly activity tracking.
- Gain insights into the flow of debits and credits, ensuring financial accuracy.
Customer Benefits:
- Clarity in Financial Overview: Summarizes balances across categories, providing a clear picture of financial activity.
- Customizable Reporting: Offers filters to focus on relevant data and timeframes.
- Efficient Data Management: Helps declutter reports by hiding inactive accounts or those with zero balances.
- Informed Decision-Making: Supports budgeting, forecasting, and strategic planning through a transparent view of account movements.
Who Might Find This Report Interesting:
- Accountants and Financial Controllers: For tracking and reconciling balances across various account categories.
- Management: To understand financial performance and trends at a glance.
- Business Owners: To monitor their company’s financial health with minimal effort.