Business difference between Free and Standard:
- Free works well when the client wants to manually download documents from the National e-Invoicing System (KSeF) in Poland and manually transfer them to the Customer Invoice Portal.
- Standard is designed for clients who want to automate this process, reduce manual work, streamline invoice approval, and gain greater control over document workflows.
| Feature | Free | Standard (Recommended) |
|---|---|---|
| Manual document upload (PDF / KSeF XML) | ✔ | ✔ |
| Automatic KSeF invoice import | — | ✔ |
| Acceptance before posting | — (Auto-release) | ✔ |
| Standard accounting enrichment (line-level): | — | ✔ |
| • G/L Account | — | ✔ |
| • Dimensions | — | ✔ |
| • Line comments | — | ✔ |
| User roles & permissions | — | ✔ |
| Notifications (invoice alerts) | — | ✔ |
| Invoice/Document preview | ✔ | ✔ |
| Invoice/Document download | — | ✔ |
| Note during upload | ✔ | ✔ |
Why choose the Standard package?
- Less manual work — automatic invoice import from KSeF eliminates the need to manually download and upload documents.
- Greater control before accounting — invoices can go through an approval stage before being forwarded to accounting.
- One central workspace — documents, approvals, previews, and comments all in one tool.
- Reduced risk of errors and omissions — less reliance on emails, files, and scattered communication channels.
- Better organization of responsibilities — user roles and permissions help structure the client-side process.
- Greater process transparency — easier tracking of documents and their statuses.
- Improved data quality for accounting — ability to complete accounting data and add notes.
- KSeF-ready — a process aligned with the mandatory model for handling structured invoices.
- Scalability — better supports a growing number of documents compared to a manual model.
- Enhanced operational security — structured document flow and additional control over invoices that raise concerns.